Accounts Payable (AP) Data-Entry Associate

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About the Role
At DB Roberts, we’re looking for a detail-oriented AP Associate to join our growing finance team. This role is key to ensuring accuracy and efficiency in managing high-volume vendor invoices across three companies. You’ll have the opportunity to build strong vendor relationships, gain hands-on experience with Oracle Cloud, and grow into increased responsibility within a stable and supportive team environment.

Key Responsibilities
- Process 300–400 weekly checks and ACH transactions accurately and on time.
- Review invoices, perform 3-way matching, and ensure no duplication of payments.
- Research returned checks, prepare stop payments, and resolve issues proactively.
- Collaborate with asset management and inter-company departments to resolve discrepancies.
- Communicate professionally with vendors to maintain positive relationships.
- Support auditors and credit team with essential accounting functions.

Why Join DB Roberts?
- Culture: A close-knit, collaborative finance team in a quiet office environment where people genuinely help
each other succeed.
- Growth: Opportunities to take on more responsibility, specialize in areas of interest, and grow your career as
the company evolves.
- Flexibility: In-office training for the first 90 days, then transition to a hybrid schedule (Tue–Thu in office, Mon/Fri remote).
- Stability: Many of our team members have been with DB Roberts for years—we offer a supportive, long-term home for your career.

SKILLS AND REQUIREMENTS:
* To perform the position, you must be a U.S. Person as defined by ITAR. ITAR defines a US Person as a US Citizen,
US Permanent Resident (I.e., 'Green Card Holder'), Political Asylee, or Refugee.
- Education: High School diploma required; Associate’s or bachelor’s in accounting/finance preferred.
- Experience: 1+ year of Accounts Payable & data entry required; 2+ years in accounting or related role preferred.
- Technical Skills: Proficiency in Microsoft Office; experience with ERP systems (Epicor Docstar a plus); Oracle Cloud required.
- Competencies: Strong attention to detail, effective communication with vendors and internal partners, curiosity
to ask “why,” and ability to work independently as well as in a collaborative team.

** This role requires full-time on-site attendance for the first 90 days. After completing this initial training period, you have the option to switch to a hybrid schedule, working in the office Tuesday to Thursday and from home on Monday and Friday.

PHYSICAL REQUIREMENTS:
While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type,
use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients,
co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential
functions of this job.

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or
constantly to lift, carry, push, pull or otherwise move objects. Substantial movements (motions) of the wrists, hands,
and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform
an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive
reading.

WORKING CONDITIONS:
Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative
work.)

Equal Opportunity Employer
We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All
qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or
expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic
protected by applicable law, are strongly encouraged to apply.

If this is a US based role the following applies. This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). To perform the position, you much be a U.S. Person as defined by ITAR. ITAR defines a US Person as a US Citizen, US Permanent Resident (I.e. 'Green Card Holder'), Political Asylee, or Refugee.

DB Roberts offers a comprehensive benefits package to all full time, regular employees located in the United States which include:

Comprehensive medical, dental and vision
Vacation, sick time and holidays
Accident, life, disability and critical illness insurance
401k retirement program with match
Wellness programs
Tuition reimbursement
Referral bonuses
Pet insurance
Employee discount program
And the day off for your birthday!

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5 Questions You Should Ask During the Interview

Here are 5 questions we think you could ask during your interview. Use them as a guide to help you write your own questions.

Remember: Always have at least 5 questions prepared for the interview. If you do not, you run the risk of looking unprepared.

What does success look like in this role, and how is it measured?

Why ask this? You want to ensure you have a clear understanding of expectations before accepting the role. Knowing how success is measured helps you hit the ground running and avoid surprises about performance evaluations. It also signals to the employer that you're results-driven.

Can you describe the team dynamic and the company culture?

Why ask this? Skills and experience matter, but if the work environment isn’t a good fit, you won’t be happy or productive. This question helps you gauge whether the company values collaboration, how teams interact, and whether the culture aligns with your work style and values.

What are the biggest challenges facing the person in this role right now?

Why ask this? Every job has challenges, and it’s better to know them upfront. This helps you assess whether the role is a good fit for your strengths and whether the company is realistic about its expectations. If they hesitate to answer, it could be a red flag.

How does the company support work-life balance and employee well-being??

Why ask this? Burnout is real, and some companies expect employees to sacrifice personal time for the job. By asking this, you’ll get a sense of how they value work-life balance, flexibility, and well-being—things that are crucial for job satisfaction and long-term success.

These questions help you make an informed decision while also showing your professionalism and strategic thinking!

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