Payroll Clerk 1

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Payroll Clerk:

Crown Health Care Laundry Services is a fast-growing Pensacola based company that serves healthcare companies across the Southeast and is looking for a Payroll Clerk to join our team. Crown Health Care Laundry Services is known for its strong culture in providing exceptional service to its customers and providing a long-term positive and secure working environment for its employees.

We are seeking a detail-oriented Payroll Clerk with 3-5 years of full-cycle payroll processing experience to process payroll for our multi-state, union, and non-union workforce. The successful candidate will have a strong ADP background, payroll tax knowledge and a general understanding of financial and accounting concepts.

Key Responsibilities:

• Process weekly multi-state payroll for union and non-union employees, ensuring accuracy and timeliness of duties performed.

• Interpret and apply union contracts and comply with varied state-specific wage and hour regulations.

• Completing various functions like setting up fields for new employees, updating job classes and pay rates as needed, terminating employees, tracking vacation, responding to and setting up garnishments from states, counties, cities, or other court ordered sources and setting up, deducting, and reconciling benefits

• Monthly reporting of dues, pension plans, health, life, and dental insurance separately to the union

• Reviewing quarterly filings of state (SUI & state withholding) and federal (941) returns.

• Generating and reconciling W-2s.

• Creating and maintaining 1095's for ACA reporting.

Required Experience and Skills:

• 3-5 years of full-cycle payroll processing

• Strong hands-on experience with ADP payroll systems, preferably Workforce Now

• A solid grasp of general accounting principles (GL, debits/credits, and reconciliations).

• Proven experience managing complex multi-state payroll tax requirements.

• High level of accuracy, attention to detail, and ability to handle confidential information.

• Highly skilled in Excel

• A team Player and able to interact easily with co-workers

• Organized and detail oriented

• Self-initiative

• A great listener with a positive, can-do attitude

• A multi-tasker in a fast-paced environment

• A strong communicator with a polite, yet firm disposition

• Willing to work overtime as needed

Preferred:

• Bachelor's degree, Accounting or Finance preferred

• Experience processing payroll for unionized employees

• 3-5 Years of Payroll Experience
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5 Questions You Should Ask During the Interview

Here are 5 questions we think you could ask during your interview. Use them as a guide to help you write your own questions.

Remember: Always have at least 5 questions prepared for the interview. If you do not, you run the risk of looking unprepared.

What does success look like in this role, and how is it measured?

Why ask this? You want to ensure you have a clear understanding of expectations before accepting the role. Knowing how success is measured helps you hit the ground running and avoid surprises about performance evaluations. It also signals to the employer that you're results-driven.

Can you describe the team dynamic and the company culture?

Why ask this? Skills and experience matter, but if the work environment isn’t a good fit, you won’t be happy or productive. This question helps you gauge whether the company values collaboration, how teams interact, and whether the culture aligns with your work style and values.

What are the biggest challenges facing the person in this role right now?

Why ask this? Every job has challenges, and it’s better to know them upfront. This helps you assess whether the role is a good fit for your strengths and whether the company is realistic about its expectations. If they hesitate to answer, it could be a red flag.

How does the company support work-life balance and employee well-being??

Why ask this? Burnout is real, and some companies expect employees to sacrifice personal time for the job. By asking this, you’ll get a sense of how they value work-life balance, flexibility, and well-being—things that are crucial for job satisfaction and long-term success.

These questions help you make an informed decision while also showing your professionalism and strategic thinking!

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