Accounts Payable Specialist

SUMMARY OF POSITION: 

 As a skilled Accounts Payable Specialist your primary role is to be responsible for processing invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Process accounts and incoming invoices in compliance with financial policies and procedures. 
• Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations. 
• Perform financial transactions, including verifying, classifying, computing, posting and recording accounts payable data.  
• Reconcile the accounts payable ledger to ensure that all invoices are accounted for and are properly posted.  
• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used. 
• Respond to external vendors and internal managers regarding all aspects of the accounts payable process 
• Verify discrepancies and resolve payment issues.  
• Credit card documentation review and follow ups on appropriate approvals specifically with travel charges.
• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used. 
• Check run preparations.
• Preparation of payable accrual for submission to accountants for month-end review and journal entry recording.  Maintain log of vendor invoices that tend to be a timing issue and need for accruals.
• Assisting accounting with aged outstanding checks with follow-ups and unclaimed property/escheatment process.
• Administration duties for accounting including Ad hoc projects.

EXPERIENCE, SKILLS, KNOWLEDGE 

• Experience as accounts payable specialist preferred.  
• Solid understanding of basic bookkeeping and accounting principles.  
• Proven ability to calculate, post, and manage accounting figures and financial records.  
• High degree of accuracy, strong attention to detail, and data entry skills. 
• Experience with spreadsheets and proprietary software.  
• Excellent customer service orientation.  
• Proficient in MS Excel and Word 

WORK ENVIRONMENT: 

• The work environment is representative of an office/field setting 
• The noise level in the work environment is usually quiet to moderate 
• Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job. 

PHYSICAL DEMANDS: 

While performing the responsibilities of the job, the employee is required to talk and hear. Vision  

abilities required by the job are close vision.  The employee is often required to sit and use their  

hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies. 

In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job. 

Note: This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others. 

Equal Opportunity Employer